Five More Apps Every Small Business Owner Should Have

Small business owners are some of the most hard-working people in the world. Not only do they have to market their products and keep customers happy, but they are often in charge of managing all the little details behind the scenes. The good news for my fellow entrepreneurs is that there are numerous tools available on the internet that can help get things done and keep a business running smoothly.

We put up a blog post back in March that listed five of the best apps for small business owners. Today, I’d like to add to that post with a list of five more apps every small business owner should have. These apps are all cheap and effective. is an online storage, file syncing and collaboration tool that I consider a must-have for every small business. The most useful feature of Box is its ability to sync your most important files across multiple computers and mobile devices. This eliminates the need to e-mail documents to yourself whenever you want to take them with you on your laptop or smartphone.

Additionally, can be used to back up important files. Every document that you save in your local Box folder is automatically backed up to the cloud for safekeeping. You can also invite collaborators to your shared folders for easy online collaboration. offers a free plan with 2 GB of storage space. You do not need to give them your payment information; just sign up and download the software. Many people are able to get by with the free plan for a long time. If you decide to upgrade, paid plans are all reasonably priced.


Aweber is an online newsletter management system. In short, helps you create a database of customer e-mails and send regular newsletters to your subscribers. This tool is useful for both web-based and brick-and-mortar businesses. Newsletters help you keep in touch with customers, build trust and upsell new services.

A subscription to Aweber costs $19 a month for up to 500 subscribers. After that, you can upgrade for an extra $10 a month for larger e-mail lists. Although small business owners may be reluctant to take on additional payments, I am fully convinced that Aweber pays for itself if used to its full potential.

A Virtual Office

A virtual office allows you to take advantage of a legitimate office space without spending money on expensive real estate. Virtual offices provide working space, conference rooms, internet access, a business mailing address, phone assistants and the opportunity to work alongside other small business owners.

The prices for virtual offices vary greatly depending on your needs. You can get a virtual phone line for a few dollars a month or spend a couple hundred a month for your own office space. Just run a Google search for virtual offices in your city to learn more.

The greatest benefit of a virtual office is that it lends additional credibility to your business. You can set up a professional mailing address, meet with clients in an office setting and host conferences in large meeting rooms. This is a must-have for the small business on a budget.


LibreOffice is similar to Microsoft Office except it is completely free. LibreOffice is 100% free to download and use. It supports Microsoft Office file extensions and comes with a word processor, spreadsheet tool, presentation tool, Photoshop-style image editor, database tool and an equation editor.

If you’re in dire need of an office suite similar to Microsoft Office but don’t have the funds to make the purchase, LibreOffice is the answer. You can learn more and download it at


Monitter is an awesome tool if your small business has a presence on Twitter. This free tool allows you to monitor specific keywords on Twitter related to your business. You can look for generic terms related to your business or for your business name specifically.

Best of all, can narrow down searches to a geographic location. This comes in handy if your business has a common name and you don’t want to see Twitter results from other companies located around the world. You can try it out at

About the Author: Wes Burns is an internet marketer and online entrepreneur. He is currently working on an online file storage site that provides reviews, tech news and tips for the online storage industry.

Five Apps Every Small Business Owner Should Have

Gone are the days when you had to be at the office to do work. The advent of the home computer tore that whole notion to smithereens. While some would lament that they feel their office following them around wherever they bring their cell phone, many are singing the praises of mobile technology. If you’re a small business owner, you should take advantage or a few of the best apps out there. Next time you’re in line at the car wash, you can run your payroll or edit that business proposal or even check on an invoice.


The mobile version of Google’s awesome document editing application is pretty much just as cool as the original. Using the app you can view and edit documents and spreadsheets on the go and because GoogleDocs stores everything in the Cloud, you can easily share your revisions among multiple users and across multiple devices. The iOS version costs $4.99 while the Android version is free.

MiniBooks FreshBooks

MiniBooks puts all of your customer’s billing information in the palm of your hand. Need to check on an old invoice? Done. Need to pull up a client’s full contact info? Done. The app also lets you run timers for jobs that pay by the hour so you can keep an accurate count easily. Once you’ve created an estimate with the app, you can transform it into a printable invoice quickly and easily.


Evernote is a great app for the forgetful among us. If you’ve ever needed to make a note on the fly, you can do it through Evernote and thanks to Cloud storage, that note or reminder will show up on all your devices. This is great for everything from shopping lists to keeping notes on meetings and conferences.


Square is probably the best app for credit card holders. If you’re a small business owner who wants to begin accepting credit cards but you don’t want to go through the headache of setting up an account with the credit card company, you can simply sign up for a Square account. The company does not charge a flat rate for transactions (most companies charge $0.10-$0.15 across the board). They only take 2.75 percent of each transaction. Just plug the Square credit card scanner into your smartphone’s headphone jack and begin expanding your business today.

Carolyn is a guest blogger who writes about small businesses and small business solutions like BigCommerce to help optimize performance.