7 Smart Moving Tips for the Budget Conscious Business

Relocating your business can be a headache, there’s no doubt about it. But if you look past the challenge, you can see an opportunity. What are the problems with your current location? Bad positioning, awkward layout, too far from your customers—these are all things you have a shot at improving when relocating your business.

Not only that, but it’s a chance to save a little money—can you get a better deal on rent, a workspace more conducive to your business model, a better location? We’ve put together a little guide to make sure you not only save money on your move, but you put your business in a better position—both physically and financially!

Moving office

1. Leverage Your Network

It’s not what you know, it’s who you know as the old chestnut goes. When it comes to real estate this is especially true. Figure out who you know that might be able to land you a plum space—real estate agents, people in local government, other bigger businesses who might have a spare office floating around—and give them a call. Do you really want to turn up to viewings and put your name down on a list with all the other losers and wait for the agent to call back? I don’t think so, so pick up the phone and get cracking!

2. High Street Branding Opportunities

Is your current location in a back alley, the 50th floor of a building, or an outer suburban business park? You might be missing out on walk-ins and the opportunity to get your brand in people’s faces. Picking a high-traffic area can have significant benefits, including the positive association with well-known brands. Given, if you’re running a meat packing or chemical company this might not be the place for you, but everyone else should take it into consideration.

3. Finding the Right Space Can Be Great for Your Work Culture

Opting for the cheapest rent may save you money in the short term, but is it really worthwhile in the long term? Research shows that an optimal work environment can serve as the foundation for an effective workforce. Happy employees are productive employees, so why not do your best to facilitate this? Of course, different industries have different needs when it comes to space, for example tech workers might prefer an open plan environment, while other industries may require that workers have more privacy. Why not talk to your staff about their preferences before you move? It could have an impact on your bottom line in the long run.

4. Neighborhood Trends

You might get a great rent deal in an up and coming neighborhood, but if the area is in flux you might spend the next 6 months trying to concentrate with a jackhammer outside your window. Similarly, if you have a young, hip workforce, moving to a quiet, outer suburban neighborhood might not fit your company’s culture (and may even result in a loss of staff). Make sure you do your research before deciding on a space.

5. Legal Issues

Does your business handle dangerous chemicals or involve loud noise? Many neighborhoods have restrictions on the types of activities that can be performed in specific areas. Contact the local government or ask other businesses in the area. You don’t want to sign a lease only to realize that you’re trapped in an area where you can’t run your business properly.

6. Negotiate a Long-Term Lease

Where do you see yourself in 5 years? 10 years even? We all know that long term planning is important but can get put on the back burner while we deal with the more urgent day-to-day issues that inevitably crop up. If you’re moving office, now’s the time to sit down and do a little planning. If you know what type of space you’ll need over the long term, it gives you leverage to negotiate a better deal on rent. Landlords love stability, so if they know you’re in for the long haul, they’ll do everything they can to get you to sign that lease—perhaps even giving you a little discount.

7. Move On a Weekend

When you’re planning your move, getting a free moving quote, and getting your staff organized—make sure you schedule your move over the weekend. You’ll be hiring professional movers anyway, and they’re available 7 days a week. So why not make an effort to cause as little disruption you can to your day-to-day operations?

Eight Things To Remember When Relocating Your Business

Relocating your office or business can be a tricky process that requires a lot of careful thought and planning. There are many aspects that can be easily overlooked or that you may not even think to consider. Preparation is essential when moving from one location to another, so here is a list of eight important things to remember when relocating your business.

License: Creative Commons image source
License: Creative Commons image source

1. Set up a time frame

Staying organized and on schedule will reduce a lot of stresses of moving. Make a timetable of when you want to be out of your old location and into your new and have a schedule of tasks you wish to complete by what day for the move. Being well prepared for moving day will allow you to dive right into your new location so you won’t lose business.

2. Inform and involve your employees

Your employees should be up to date on your relocation plans and understand any responsibilities they may have regarding the move, such as packing up their own office.

3. Inform your customers

It is also important to keep your customers in the know about your move. There are many simple ways to do this depending on what type of business you are running: hang up signs in the front of your store with details of your relocation, send out an informative email, or update your social media letting followers know where your new location is, when it will be open, and how the move is going.

4. Update information

You will want to update any and all information regarding your location across many platforms. Your website, business cards, social media, email signatures, etc. will all have information based on your old location. Preorder business cards with updated contact information so you have them once your business is relocated and be sure to update your virtual information with your new address, phone number, fax, etc.

5. Packing

Packing is one of the more time consuming aspects of moving. To make this part a little less stressful, take a look and see what things you can pack up in advance to get them out of the way and determine what needs to be packed last. Make sure you have proper packing supplies, including the appropriate boxes. Labeling boxes with where they will go in the office and what it contains will also make your move go much smoother.

6. Forward your mail

Don’t let your bills and fan mail get sent to your old address! USPS offers a free change of address service that you can fill out online or in paper form from your mail deliverer.

7. Contact service providers

Ensure that you contact all of your service providers and inform them of your relocation. You should also be sure that new service providers are aware of installation dates.

8. Inform surrounding businesses

During your move, at the new location and old, you will most likely be blocking entrances or taking up extra parking spaces. Let other businesses around you know and if you can, give them a time frame of when your move will take place so they can be prepared and inform their employees.

About the Author: This article is by a contributor from Lansing Economic Area Partnership (LEAP), a coalition dedicated to helping new businesses start and existing businesses grow.