Author: LadyBlogger

Use Labeling to Organize Your Entire Office

Use Labeling to Organize Your Entire Office

Even though most companies have been placing an emphasis on reducing the amount of paper that they print and store, there is always going to be a need to keep hard copies of certain documents on-site. However, without the proper filing system, it can become very difficult to access the necessary paperwork in a timely manner. Therefore, it is essential for your business to invest in a proper storage solution, and you will also need to ensure that everything is properly labeled. Additionally, there are several other components of a busy office that should also be labeled to increase productivity.

ArghEasy Labeling Solutions

If you look around your office, you will see a long list of items that would benefit from being labeled, including files, binders, cables, shelving and supplies. After all, any well-organized office will be designed so that a new person could step in without any training and instantly have at least a basic idea of where everything is located. By labeling everything, you can ensure that your employees will be able to complete their daily tasks more quickly, and you will also be providing a more welcoming environment for the newest members of your staff.

In order to make the labeling process go more smoothly, it is a good idea to purchase at least one label maker. Although some companies choose to print labels from a computer or even fill them out by hand, it is much more efficient to utilize the proper tool. Using Image Supply specials on the web, you can have your own multipurpose label maker on-site, where you can easily produce new labels at any time.

Upgrading a Filing System

Most businesses could greatly benefit from a newly organized filing system, and a label maker will be a vital piece of this project. Placing a fresh label on all of your files will make it easy for everyone to select the right one without spending time digging through paperwork to verify their selection. This will also make it easier to comply whenever your company’s files are audited. After all, if the person who conducts the audit is unable to quickly determine which file they are pulling, they are going to need to spend a lot more time on-site, and they are also likely to be influenced by feelings of frustration. Therefore, by making the files more accessible, you will increase your chances of getting a favorable review.

Labeling the Rest of the Office

Although your filing system is the most obvious place to utilize a label maker, there are actually dozens of practical purposes for the item within your office. As previously mentioned, you use your label maker to organize your supply closet by labeling the shelves and even the individual supplies. This is also a good way to make sure that your employees do not take your company’s supplies home with them. Even though they could remove the label, most people will be much less inclined to take that extra step.

If you are not currently using a label maker in your office, it is a good idea to purchase one today. After all, you can use them as part of an overall office upgrade, and they can also be utilized to provide more cohesiveness in your filing cabinet. As an added bonus, this simple organizational tool can produce each label within a few seconds.

Jonathan Billings is a blogging entrepreneur who has created several businesses from his own home office, and consistently streamlines his systems to make them more manageable. There are Image Supply specials online daily, featuring affordable brand name label makers (both guns and printers) to help you get your office under control.
Photo credit: http://www.flickr.com/photos/trec_lit/135640056/

 

How Important is Your Business Credit Score?

Business credit ratings have become more important over the last few years. While they have always been crucial to the success of a business, the recent financial crisis has made managing your business credit rating even more important. Your credit rating will now be used in almost every aspect of your business. Vendors, even ones you currently use, will now review your credit standing periodically to determine if they are going to continue offering you terms on your purchases.

Government agencies offering contract opportunities will now review your credit standings to determine if your company is qualified to complete the contract. They believe if your company has a less-than-perfect credit rating, you will be unable to make purchases necessary to complete the project.
Too Much Credit
How To Keep Your Business Credit In Good Shape

There are several things that you can do to improve your credit rating or keep your credit standing in good order. Many of these suggestions are also things you could do to manage your personal credit:

• Pay Invoices On Time Regardless of the “grace period” stated on many of your invoices, it is crucial to pay your bills on or before the original due date. While using the grace period may not negatively impact your credit score in a large way, each incident will have a small impact that will quickly impact your credit.
• Watch Balances You want to remain at 35 percent or less of your available credit balance to maintain a good score. While some credit scoring agencies will allow businesses to go up to 50 percent of available without a negative impact, you should try to remain in the 35 percent range. When your debt-to-credit ratio goes to high, the credit rating companies view you as a risk.
• Use Credit Repair Services Many times it takes a “different set of eyes” to see a problem in your finances. You may believe that everything you are doing should have a positive effect on your credit, but your score remains low. A professional agency using business credit repair software can help you manage your debts in a way that will improve your overall credit rating.
• Go To Auto Pay Bills that can be automatically deducted from your checking account each month should be enrolled in auto pay. This simplifies your bill paying process, guarantees your bills are paid on time, and helps you improve your credit rating with little effort.
• Overextension Is Bad Yes, it may seem like a great idea to have accounts established with every provider in your area under the pretense of always being able to get supplies, but this can also impact your credit. As more vendors pull your credit record before establishing an account, or randomly check your record while you are their client, the more inquiries are posted to your credit record. Just like personal credit reports, every time your credit report has an inquiry placed against it, your credit score will drop a few points. If you have an excessive amount of vendors, you could possibly have an excessive amount of inquiries.

Little steps like these can make a huge difference in the success of your company. Sadly, business owners involved with every other aspect of their company often forget how important managing their credit standing can be to their success.

Author Catherine Stephens is a small business consultant and offers this article to help college student avoid heavy debt load. DebtPayPro is one of the best providers of business credit repair software systems within the finance industry. These important tools will help your lender to determine eligibility and assist them in doing necessary common repetitive actions faster and more accurately, which is important when it comes to your financial history.

Photo credit: http://www.flickr.com/photos/andresrueda/3274955487/