How to Reward Your Staff After Christmas

Offices can be very chaotic and stressful just before Christmas, with everyone scrambling to get all of the work done before the festive break. This may leave you with no time to stop and reflect on the year’s successes, and to thank your hard-working team for all their efforts over the last 12 months.

With Christmas comfortably out of the way, the first weeks of the New Year can be the perfect time to reward, motivate and incentivise your team. Here are just a few ways you can say thank you…

Launch a new corporate rewards scheme

Sometimes, the occasional thank you gift isn’t quite enough to make your staff feel valued, motivated and enthusiastic. You may want to consider implementing a more comprehensive recognition and rewards scheme such as those provided by http://www.corporaterewards.co.uk/. These schemes can be hugely inspiring for employees, rewarding best behaviours and making the people most valuable to your business want to stick around.

Hold an employee awards ceremony

It may seem superficial, but most people really do like to win prizes. This is especially true for those who have worked very hard on a particular project in the run-up to Christmas and feel that nobody has noticed.

Put together a number of categories and choose the winners yourself based on feedback from your management team, then hold a party to announce the winners. Your employees will love the occasion as well as the chance to be recognised for their hard work.

Put new sales targets and prizes in place

Sales professionals love challenges and targets, so your reward to them this January is to give them a shiny new prize to aim for. Set new targets and attractive prizes for those that achieve them. This will motivate your team, give them a personal reward and of course – help to boost your sales figures for the new year.

Implement feedback

Staff like to feel that they have been listened to and their feedback taken on board. The start of the new year is the perfect time to ask for thoughts, opinions and suggestions from your team, on everything from workplace practices to the systems and processes used to do the work itself. Take these ideas seriously and aim to implement at least a handful, giving special mention to the staff that suggested them.

If some ideas aren’t financially or practically viable to do right away, let your team know that you’re considering ways in which you can implement their suggestion in the future. This is a golden opportunity to say to your team – ‘you’ve given us your feedback, and we have listened’.

Throw a party

Didn’t get round to having an office Christmas party in December? Many firms do it in January when there is less of a rush to get everything organised, and it can be cheaper and quieter too. This is also a good chance to get everyone enthused about the year ahead, as well as to say thank you for their efforts in the previous year.

Cover photo credit: Lower Columbia College / Flickr

7 Smart Moving Tips for the Budget Conscious Business

Relocating your business can be a headache, there’s no doubt about it. But if you look past the challenge, you can see an opportunity. What are the problems with your current location? Bad positioning, awkward layout, too far from your customers—these are all things you have a shot at improving when relocating your business.

Not only that, but it’s a chance to save a little money—can you get a better deal on rent, a workspace more conducive to your business model, a better location? We’ve put together a little guide to make sure you not only save money on your move, but you put your business in a better position—both physically and financially!

Moving office

1. Leverage Your Network

It’s not what you know, it’s who you know as the old chestnut goes. When it comes to real estate this is especially true. Figure out who you know that might be able to land you a plum space—real estate agents, people in local government, other bigger businesses who might have a spare office floating around—and give them a call. Do you really want to turn up to viewings and put your name down on a list with all the other losers and wait for the agent to call back? I don’t think so, so pick up the phone and get cracking!

2. High Street Branding Opportunities

Is your current location in a back alley, the 50th floor of a building, or an outer suburban business park? You might be missing out on walk-ins and the opportunity to get your brand in people’s faces. Picking a high-traffic area can have significant benefits, including the positive association with well-known brands. Given, if you’re running a meat packing or chemical company this might not be the place for you, but everyone else should take it into consideration.

3. Finding the Right Space Can Be Great for Your Work Culture

Opting for the cheapest rent may save you money in the short term, but is it really worthwhile in the long term? Research shows that an optimal work environment can serve as the foundation for an effective workforce. Happy employees are productive employees, so why not do your best to facilitate this? Of course, different industries have different needs when it comes to space, for example tech workers might prefer an open plan environment, while other industries may require that workers have more privacy. Why not talk to your staff about their preferences before you move? It could have an impact on your bottom line in the long run.

4. Neighborhood Trends

You might get a great rent deal in an up and coming neighborhood, but if the area is in flux you might spend the next 6 months trying to concentrate with a jackhammer outside your window. Similarly, if you have a young, hip workforce, moving to a quiet, outer suburban neighborhood might not fit your company’s culture (and may even result in a loss of staff). Make sure you do your research before deciding on a space.

5. Legal Issues

Does your business handle dangerous chemicals or involve loud noise? Many neighborhoods have restrictions on the types of activities that can be performed in specific areas. Contact the local government or ask other businesses in the area. You don’t want to sign a lease only to realize that you’re trapped in an area where you can’t run your business properly.

6. Negotiate a Long-Term Lease

Where do you see yourself in 5 years? 10 years even? We all know that long term planning is important but can get put on the back burner while we deal with the more urgent day-to-day issues that inevitably crop up. If you’re moving office, now’s the time to sit down and do a little planning. If you know what type of space you’ll need over the long term, it gives you leverage to negotiate a better deal on rent. Landlords love stability, so if they know you’re in for the long haul, they’ll do everything they can to get you to sign that lease—perhaps even giving you a little discount.

7. Move On a Weekend

When you’re planning your move, getting a free moving quote, and getting your staff organized—make sure you schedule your move over the weekend. You’ll be hiring professional movers anyway, and they’re available 7 days a week. So why not make an effort to cause as little disruption you can to your day-to-day operations?

How Employee Training Can Benefit Your Company in the Long Run

Employee training is an essential part of a company’s growth and development. There are many different benefits to investing time and money into this area. There are plenty of studies that show employees who are trained well tend to be happier and more effective for a company. Here are several ways that employee training can benefit a company and how it can be implemented.

Employee training

Worker Productivity

One of the biggest ways that employee training can increase the bottom line of a company is through increased worker productivity. Workers who are trained well in their position can get the job done in less time with fewer resources.

In the information economy, workers are one of the most valuable assets to a business. It only makes sense to increase this productivity in any way possible. Increased employee training is usually a small investment up front that pays off over the long term. Any company wanting to increase worker productivity should consider investing more time and resources into this area of their business.

Higher Morale

Workers who know how to get their job done effectively have higher morale than those who do not. This is a great selling point for any company in increasing its employee training.

The culture of a company starts with the employees and how they feel at work. Anyone who works in a company with happy employees knows how much of a difference this can make over time.

Investing in employee training will increase employee morale and benefit the company overall.

Better Job Candidates

The best workers want to work at a company that invests in the employees’ growth and development. There are many ways in which this can be accomplished, but one of the best ways is through better employee training.

With all of the free online training material today, it is vital that workers feel as though they are being developed. The best job candidates want to work at a company that has a culture of pouring in to their employees. By investing in the employee training program, this can show future employees how much the company truly cares about their growth and development.

Financials

Increased employee training is not something that is free. There are training materials to purchase and man hours to spend on the project. However, it is vital to invest in this area for many reasons. The pay off on employee training can be felt for years down the line. Anytime employees can perform a job more efficiently, this is time that can be reinvested in other projects that benefit the business.

There is a huge financial payoff for any company that invests time and money in employee training. Not only will employee training help the workers, but the business will increase its financial position as well.

Take Control of Your Business Communications

Communications is a vital part of every business, and also one of the most difficult to get right. Things have really changed recently in the way people conduct business and of course also in the expectations of customers. Even suppliers now sometimes have different expectations.

Business communications

For one thing, it is vital these days for businesses to have a website and email address available for contact. Social media is also good to have, but it’s actually not as essential as email and a good website. For some people, especially those on a low budget, social media is best avoided. When handled incorrectly, it can prove to be very costly.

The reason for this is that some customers prefer to have all communications in written form. You really do need to ensure that you can accommodate their preferences or they will take their business elsewhere.

Equally important, of course, are voice communications. Many customers prefer to be able to interact with a live person and get quick responses to their concerns. The problem is that, except for a few really small businesses that cater only to the local area, in the modern world there is a global marketplace and it never closes. There is no opening hours on the Internet. Customers expect you to be available 24/7 and when you are not, they take their business elsewhere.

According to Reuben Singh, CEO of alldayPA, you can’t rely on voice mail to cover you. In fact, he says: “Research shows that 70% of callers will not leave a message if they are directed to voice mail. Most will only try once, and then go elsewhere, never to return.”

If the shocking fact that you could be losing 7 out of 10 potential customers isn’t scary enough, then consider that it is estimated that the average cost of losing a customer in this way is £1200. Over the course of a lifetime, this could potentially add up to millions!

The smart way to handle the situation is to outsource your communications, which will ensure a consistent customer service experience all day, every day. There are many obvious advantages to doing so, but the two most important ones are:

  • Your customers never feel they are unimportant or disrespected. They can always speak with a real live person who represents your business and will handle their call in a professional manner.
  • You get your time back. Instead of wasting time on non-productive activities, you can dedicate yourself fully to activities that earn revenue directly. You also can have more of your own time… no more missing your child’s birthday party or having to say no to social invitations.

As a professional entrepreneur, you simply must realise that customer service is the real foundation of everything you do, and unless you get it right, your competitors can easily gain an advantage over you.

Good service helps build loyalty and besides that, it’s something you can be proud of. When a business sincerely strives to deliver great value and service, it becomes an elite and noble venture that people will respect. The contrast between this and a business that only cares about taking money from customers is so dramatic that it really does usually mean the difference between success and failure.

Are You Really Safe?

Over the past several years, the internet and online marketing have become an increasingly critical part of the survival of not only individuals, but businesses as well. Technology has made it easier for them to connect with their customers, making their relationships more intimate and allowing for a buildup of trust and loyalty. However, there are countless risks associated with the internet and “smarter” technology.

The finer tech brings us a world of good, but it can also be used for evil. We’ve all heard of cases where things go horribly awry – computer viruses make their rounds through whole communities, someone’s credit is ruined by identity theft, etc. These threats are just as serious for businesses as they are for civilians. So, how do you know if you’re really safe?

In truth, security is an arms race; as new technology surfaces, so do ways of manipulating it. You are never truly safe, but neither are the people trying to harm you.

IT Security

Luckily, there are several steps you can take to protect yourself from the clutches of would-be hackers.

Computer Security

The first is computer security. Workplace PCs are not immune to viruses or malware simply because they are corporate hardware. Just like any home console, a workplace computer needs to have a multifaceted protection system, including firewalls, antivirus, and network intrusion detection. In fact, the person using the workplace PC should be even more vigilant about unsafe internet practices because the equipment is company-owned.

Workers should not open suspicious links in their personal or work emails or download games or pornography onto public devices. These are prime sources of mal and spyware.

Employees should keep their personal and company information away from internet strangers in order to prevent breaches of trust or potentially dangerous activity. Many stalkers operate over the internet, and a large percentage of violent crime, such as rape and murder, involve the web.

If your business has a website with old or insecure code, it is an easy target for hackers. Once inside, they can easily access personal and confidential information and use it to their advantage. It is helpful to limit and monitor access to the network, including flash drives, CDs, and other components of data storage, as these can be used to steal information.

A solid security policy should also make things easier. In addition to avoiding strange links, spam, and downloads, passwords should be kept confidential and should be changed often.

Antivirus

In terms of security equipment, antivirus, antiphishing and antispam software are critical. There are a multitude of these available either for purchase or download (though caution is necessary if you are taking the ‘free download’ option). Several companies offer packages for internet security, including Sophos, Norton, Trend Micro, and others. Some of these even monitor the safety of the sites that appear in your search browser before you even click on them.

Encryption

Extra steps to take include full disk data encryption, which will secure any information on a computer’s hard drive, and biometric fingerprint recognition, which keeps a log of different users’ fingerprints. Similar to a Kronos machine, which allows users to punch in and out of the work place by reading their fingerprints, biometric recognition software on a computer allows access to certain individuals alone, and locks out all others, often erasing all sensitive data when a thief tries to sign in. This technology is now available on certain laptops.

Up to Date

The third and final step to take is to keep your operating systems up to date. Oftentimes, systems like Windows will become aware of security issues within their frameworks and provide their customers with updates to better protect them. If an operating system becomes outdated or is no longer supported by the more cutting-edge security software, it is recommended you upgrade to a better system.

With your business you need to make sure that you stay on top of the latest technology to keep you and your business safe. Digital security, unlike physical security, is something that you need to constantly be working on and keep on top of. With physical security all you need is one company like Pro-Vigil in order to keep on top of things, whereas with digital security you need to be constantly questioning what the best new services are.

Ultimately, it comes down to prudence and a little luck.

Happy surfing!

References:

http://www.computerweekly.com/feature/Computer-security-for-small-businesses-Essential-Guide

http://guides.wsj.com/small-business/technology/how-to-keep-your-business-information-secure/

About the Author:

Lee Ying has over 10 years experience in the tech and security industry. He currently writes for various websites, if you would like to contact him you can find him on LinkedIn: https://www.linkedin.com/pub/lee-ying/9a/18b/238. Follow me on Twitter @LeeYing101

Finding Suitable Office Space: The 5 Most Helpful Tips

If you run a small to medium sized business and need to move to bigger premises because you have outgrown your current office space, there are a few things to consider in making the move a successful one. A good place to start is to make a list of what you love about your current office set up, you can then complete this list by noting everything your staff have always requested or needed. This will be a great starting place to getting an idea of some of the features that your new office space must have. In addition to following this practice, the tips below will help you find that perfect new setting for your business.

Work in an office

1. Think about Convenience

This applies to your staff as well as your customers or clients. Does your new office space need to be in the same area as your existing one or can you provide your services from elsewhere? Your new location will need to answer these questions by accommodating your worker’s commute as well as the people that rely on your services. If your business is location specific and you need to stay in the same area, then finding a bigger space may be easy although being able to look in different areas has the advantage of providing more variety.

2. Building Security and Access

If you are staying local you will already have a good idea of the best places to locate your new offices, but this may be more difficult to ascertain in a new town or city however. The security of your new office building hinges on a number of factors such as location, or whether there are security solutions in place. No one likes to work in an insecure environment so some research on your new location as well as a consideration of your organisation’s level of risk will help in your decision-making.

Your staff requirements will also need to be considered in terms of access to the building. For instance, will you be able to get into the building late at night if your worker’s need 24 hr. access? If you are looking at the options of Office space Belgravia has to offer for example, canvassing similar local business as well as realty experts in that area will provide a wealth of information with which you can use to make an informed decision.

3. Energy Efficiency and Costs

We all need to do our bit to save the environment and most companies now place great emphasis on green initiatives. With buildings and vehicles being the main focus of carbon footprint reduction, a good idea is to choose energy efficient buildings because not only are they better for the environment, they also lower your energy costs!

4. Plan for the Future

You are probably looking for new office space because your business or organisation has outgrown its current location. Therefore, when you choose your new office space, it has to accommodate your business as it stands currently as well as any short term forecasted growth. This approach will save costs and disruptions to your business in the long run as it eliminates the constant need to move.

5. Check the Terms of the Lease Agreement

Finally, when you find a property you are interested in, you will need to understand the specific details of the proposed rental or lease agreement. Check and confirm the length of the lease, compliance with local building and council regulations, as well as the agreed rental amount. Other things to look out for include building maintenance responsibilities, parking space allocation, and all the charges you will be expected to cover. Once you are satisfied, all that will be left to do is to sign the document and get started on your company’s new beginning!

Creating A Strategy To Address Business Fire Risks

Do you have a fire strategy in place at your business premises? If not you should have! Since the Fire Service stopped issuing Fire Certificates every business owner is legally responsible for having their building assessed for risk and putting a strategy in place.

License: Creative Commons image source
License: Creative Commons image source

We know this seems like just another niggling piece of red tape but not only could it save lives but it could save you a great deal of money. The cost of fires can be astronomical and of course if you don’t have an adequate plan in place and be seen to be active in this area you could incur fines.

A blow by blow plan

Here are our tips to ensure you stay compliant within the new fire safety laws:

  • Nominate a member of staff to be ‘fire risk officer’; if they have fire risk assessment training so much the better
  • Get a fire risk assessment for your building either by your officer or by an outside agency. This will look at all the areas of risk and give you a report which you can use to address any issues
  • From the report draw up a check-off list to ensure that these issues are dealt with in order of listed priority
  • Make sure you have a plan in place in case of fire and that your staff are well versed in; this should include how they make their way to the escape route, who is responsible for closing doors and checking everyone is out of the building and other details
  • Have regular fire drills so that in the case of an emergency, your team will know exactly what to do and panic won’t take over
  • Have a clear escape route and make sure it is kept clear at all times
  • Ensure you have sufficient fire figh
    ting equipment and that it is in good working order. This includes fire or smoke alarms, sprinkler systems, fire extinguishers and fire blankets
  • Get your fire fighting equipment checked regularly to keep it in good working order
  • Make sure that your fire risk officer knows which equipment or risks should be checked regularly. This ensures that your fire risk assessment is an on-going process rather than something which is looked at once a year
  • Record what is checked and when it is checked for your records
  • Put training for fire safety in place for any staff that need it
  • Make sure that your Fire Risk Officer liaises with your First Aid Officer

The list may seem excessive especially if you don’t have many employees but it is far better to be safe rather than sorry after the event. It is good for compliance with the legal requirements too.

Time to get started

First things first, get your fire risk assessments completed so that you have a starting point. It’s never too soon and then you can start ensuring that you are legal in this department and get your staff up to speed.

About the Author: Harry Price is a free-lance writer and personal trainer. He enjoys guest blogging and travelling the country. 

The Perils of Being an Out of State Landlord

2 abandoned homesPurchasing property for investment purposes can be challenging for a landlord with the tasks of collecting rent and upkeep. However, buying a dwelling out of state can significantly increase your worries and concerns. The following are a list of perils that come with your distant investments.

Potential Legalities

Handling evictions and arbitration can be time consuming and costly when you’re an out of state landlord. If you need to make additional trips to deal with the ousting of the current tenants and seeking legal help along the way, you may have to incur expensive fees. This can eat up a majority of your profits if you have to make court appearances and post legal documentation. It can run you 10% or more to enlist the help of a property management team, and it is highly doubtful they will keep as watchful an eye on your home as you would.

Vacancies

Homes without residents tend fall into disrepair, and are often the site of break ins and vandalism  – adding to the stigma of absentee ownership within a neighborhood. The longer the vacancy, the more maintenance is generally necessary, and with nobody there to report potential problems (such as leaks, pests, and squatters, the bigger your problems can become. There are companies who specialize in renovation and cash buys, which might be a welcome solution for your situation.

Maintenance & Upkeep

Property investors who own a dwelling close to them can do much of the work on their own. Chores can include lawn and snow upkeep, plumbing fixes, painting and general maintenance. This can allow you to save quite a bit of money in the long run and keep your costs and maintenance fees to a minimum. Hiring a management company to oversee the handling of your dwelling can prove much for expensive, and sometimes their attempt to save you money means low quality performance.

Neighborhood Changes

It can be hard to keep up with neighborhood changes when the property that you own is so far away. Whether the homes are becoming run down and dilapidated or the neighborhood properties are reducing in price, you may find it difficult to keep up with any changes when you’re long distant. A realtor or property management company can alert you to any abnormalities, but it can come at a price. Having something nearby is much easier to manage, and you’ll know when to sell before the changes become too apparent.

Tenant Accountability

Finding good tenants can be difficult for any landlord. Since the dwelling is not their own, some renters feel that it’s just not their obligation – and a tenant with a landlord out of state may be even less accountable. This can be especially difficult when you’re trying to get your tenants to follow rules, guidelines and regulations that pertain to their living arrangements. It can be even more trying when it comes to collecting rent in a timely manner. You may have to enlist the help of a management company just when it comes to collecting fees and follow through.

Owning investment property can be a cost-effective way to make additional income. According to http://pdxrenovations.com/, however, being an out of state landlord can place you at the forefront of many obstacles and perils, especially when it comes to collecting rents and maintaining the value of the investment. It might be time to consider selling your out of town rentals, so you can purchase something nearby that you can more easily manage yourself.

Photo credit: http://www.flickr.com/photos/dottiemae/5575141678/

How To Make Your Meetings More Active

For most office workers, sitting is a way of life. You sit at your desk, in the breakroom, in the conference room and definitely throughout lunch. Then you sit in your car as you drive home, sit at the dinner table and sit on the couch while you watch TV. That’s alot of inactive time, and even exercising for as much as an hour a day won’t undo the damage. From standing desks to in-office yoga, there are countless ways to sneak a little bit more movement into your day. But perhaps one of the best techniques is one that’s commonly overlooked: walking meetings. Here are a few reasons why they’re a great idea and how you can incorporate them into your office life.

What’s So Great About Walking Meetings?

1. They get the blood pumping

Whether you’ve got a team of power walkers or you prefer a quiet stroll through the park, walking will pump oxygenated blood throughout your body. This decreases the health risks associated with sitting like Deep Vein Thrombosis and insulin resistance, and also delivers fresh nutrients to your brain so you can really pump out the good ideas.

2. New environments spark creativity

There’s nothing less conducive to innovation than staying huddled in a blank-walled cubicle. Walking through different environments will help your team think in new ways. Plus, it can be fun and motivating to toggle between different routes, helping team members feel like they’re exploring while they’re meeting.

3. Set routes keep meetings on
track

As most office workers know too well, scheduled meetings often run over their time slots, cutting into your “getting things done” time. Having a set route will help ensure that when a destination is reached, the meeting is done–no spillovers.

4. Cuts through hierarchical distinctions

When you’re really trying to brainstorm creative solutions, the last thing you want is for team members to hold back because the boss is in the room. The casual nature of walking meetings helps reduce anxiety, ensuring that all ideas are heard.

5. Encourages private and distraction-free interactions

One-on-one meetings in the office are often interrupted by phone calls or colleagues with urgent requests that aren’t actually all that urgent. Walking meetings help keep meetings private and productive, allowing for greater one-on-one interaction.

How to Have a Great Walking Meeting

1. Have an agenda

An agenda is even more important during a walking meeting, as the casual nature of the setting can lead topics off track. For that reason, it’s also important that you have 100% buy-in from your team members, so they’ll be sure to dress comfortably, take the meeting seriously and be focused and engaged. For the best results, designate a meeting leader to keep things on pace.

2. Work in smaller groups

Walking meetings do best when they’re limited to just 2 or 3 people who can walk abreast on a sidewalk or path. If your team is larger than that, plan on splitting up into groups.

3. Know your route ahead of time

Getting lost shouldn’t be on the agenda. Choose your route carefully, avoiding any that will be potentially too noisy or dis
tracting. For longer routes, pick a destination where you can pick up a reward, like a coffee shop with great biscotti. This can also be a great place for a break, where the notetaker can type up any notes using a tablet and a Goldtouch mobile keyboard. Alternatively, ask your team members’ permission to record the meeting so nothing is missed.

4. Ban smartphones

Except for mapping and recording, it’s best to enforce a strict no smartphones policy. Not only will this keep everyone focused on task, but it will also prevent anyone from falling off a curb while they text (how’s that for liability?).

5. Choose the best time of day

Some teams will prefer walking in the morning to really start the day off right. Others will prefer walking during the afternoon to overcome that 3PM slump.

6. End with an action plan

< p>When your walking meeting ends, don’t just drift off to various parts of the building. Stop at the door of your office to lay out concrete action steps for every team member and set a date for your next walking meeting.

The Takeaway

Today’s modern office life revolves around the chair, but it doesn’t have to be that way. Walking meetings are a great way to sneak in a little exercise while getting to know your teammates and brainstorming impressive ideas. So slip those walking shoes on beneath that suit and get going!

About the Author: Leah Kaminsky is a writer and blogs for Goldtouch, an ergonomic keyboard company located in Cedar Park, Texas. When not working on her fiction writing, you can find her jogging with a dorky pastel visor on (hey, a girl has to protect her face). You can follow her at @JustStartApps.

Building Better Business Meeting Etiquette

A business meeting can be held anywhere – in offices, hotels, coffee shops, conference centers, online, etc.  There are different types of business meetings and each type of meeting has its unique rules. The unwritten commandments of any meeting are:

License: Creative Commons image source
License: Creative Commons image source

a.    Politeness
b.    Respect
c.    Empathy
d.    Common sense
e.    Good behavior

If any of these commandments are violated, the meeting can fail. So, to ensure that your meeting is a success, here a basic primer on meeting etiquette:

Virtual Meetings

The meeting organizer must control the meeting. He must ensure that the meeting is brief and yet productive. He also must realize that many participants can slack off during virtual meetings, and therefore he must ensure that every item on the agenda holds the attention.

The organizer should communicate the meeting’s goals to all participants in a prior email. He should set expectations and communicate them to all participants. The attendees also should confirm if they are available on the meeting date and time.

The meeting should start as per schedule and its proceedings should be recorded by an assistant. Attention must be paid to action items and their allocation.

The organizer should send the minutes of the meeting to all the invitees, irrespective of the fact they couldn’t attend. He also should send the minutes to any person who is impacted by any decision made at the meeting.

Company Meetings

Such meetings are formal affairs that require advance preparation. All participants must double-check their data and presentations in advance and make suitable revisions/updates in the days leading up to the meeting.

Participants must arrive on time, follow the seating arrangement and the dress code. They must not carry their mobile devices. Carrying a notebook or diary and pen to such formal business gatherings is a must.

Protocol must be followed and senior colleagues should be allowed to have their say, participants must be brief and to the point while making their presentations. They must address the chair while making a point.

To Sum Up

There are certain unwritten common sense rules of every meeting. Participants should arrive before the meeting begins and be prepared with their items. They should interact with all the participants instead of forming silos and indulging
in small-group conversations.

They must listen attentively and speak only when they are given the floor. However, questions can be posed during the question time allotted after every topic – only relevant questions should be asked. Also, asking the right questions requires making relevant notes using paper and pen.

Participants should not bring any unannounced guests and control their urge to tap the pen on the table or their feet on the floor. Papers must not be rustled every now and then and participants must avoid doodling or unintentionally disturbing the speaker or their neighbors in any which way.

These are all commonsense tips that most office workers and business owners may know. What you have read is not the Bible of business meeting behavior – it is a plain and simple guide that will help you understand a business meeting’s basic expectations and plan accordingly.

About the Author: Evelyn A. Brown is an event planner who lives in Spartanburg, SC. She organizes meetings, conferences, product launch, weddings, and many more. She usually collaborates with EmpowerMint to find the proper venues for the events she handles.